Our Accounts Payable program enables you to manage and report on an unlimited number of vendors - adding, changing, deleting, and inquiring on the status of any and all. And you’re offered a wide range of query options -- by account number, tax ID purchase order or claim, warrant number, classification rate, invoice date, due date, last check issued, amount paid, and more. Date is real-time interactive, too. So, should you issue a purchase order under one account, that figure automatically encumbers the appropriate line item in the General Ledger’s consolidated financial statement, warning you instantly if the purchase exceeds the budgeted amount. You can selectively pay invoices, distribute expenses to multiple jobs, and produce a variety of reports and statements: a vendor master list and 1099 forms; checks and check register; a list of outstanding invoices; transactions by vendor, job, or general ledger; a compilation of invoice transactions for specified periods; and of course, a commissioner’s court bill approval record.

Most governmental accounting practices are mandated by law. As do all our financial modules, Apollo's General Ledger (G/L) software complies with Red Book standards, yet offers the flexibility to personalize a variety of functions, reports, and statements to meet your preferred methods of operation. And unlike most governmental software, ours includes a Budgeting program, Revenue Warrants, user-defined security pass-words, and convenient on-line help. G/L is line item specific, so you can assign expenses and payable to, and separately monitor, balance, and report on dozens of funds and departments, as well as accommodate funds with multiple fiscal year-ends. G/L prints balance sheets, revenue statements, and expense statements by department or fund, detailed transaction registers, account listings, and general ledger reports. It also provides a comprehensive consolidated financial statement that automatically creates its own table of contents ­ a real plus when members of the commissioner's court are looking for specifics regarding a certain fund, report, or statement. And, finally, G/L provides real-time, automatic interfacing with our Accounts Payable, Revenue Warrants, and Payroll program applications.

Our Fixed Asset Inventory module is designed to simplify and expedite your ability to track fixed assets. You can store and retrieve information by asset code, classification type or general ledger account number and learn quickly who a particular piece of equipment was purchased from, how it was purchased, and where it's located. You can learn the origination cost, replacement cost, market value, insurance value, and depreciation value; serial numbers, date purchased, check number, quantities, expected useful life, even the type of depreciation and insurance classification. And you can attach digitized pictures of each asset directly to its data file using a digital camera or VHS recorder. And of course, you can produce a variety of valuable reports, and incorporate digitized pictures at your option: detail asset summary, asset cost to present value, market value, depreciation, and more.

With Payroll and Personnel, you can record and access every piece of data pertinent to staff management: names, addresses, social security numbers, pay scales, last check numbers, FICA exemptions, and deduction information. The system allows you to specify fixed or additional taxes to be withheld from paychecks; input tax deferments for insurance purposes; track vacation, sick leave, and compensatory hours; as well as calculate payroll by pay codes for any or all employees, in any combination of pay cycles and deductions. It even accommodates "cafeteria plan" type deductions administered by third parties. Once you've prepared the payroll, our system provides real-time interaction with

Cities and municipal utility districts depend upon edoc’s Utility Billing and Collection to accurately maintain customer records. First, we provide the flexibility to assign your own codes for water, gas, garbage, sewer, electric, mail, discounts, taxes, and more. You control the rate tables for metered or flat rated services and variance percentages for water, gas, and electricity usage. And you have instantaneous, almost unlimited ability to access customer information. Name, mailing address, service address, meter location and serial number, deposit amounts, current and alternate meter readings, active and inactive flags ­ all are readily accessible, as is entree to customer deposit balances and billing and payment histories. You also have the ability to view and print a wide variety of reports, including an account master list, billing report, meter reading route books, bank drafts by bank code, aged accounts receivables, disconnect notices, refund checks with interest calculated, and more.

Monitor all vehicles in the county, city or organization. Track vehicles from purchase to auction.